Excel hotkeys and shortcuts

Nathan — Fri, 13 Jun 2008 03:42:42 +0000

Common Hotkeys In Excel To Help You Be More Productive

Being a spreadsheet, Microsoft Excel is a powerful application. Most of the functions built into Excel are available through hotkeys, also. The following list is quite possibly the longest set of control keys available in a single type of application. Your productivity would be greatly enhanced by learning these hotkeys, and applying them to your use of Excel.

General Purpose Hotkeys

Ctrl + N New file
Ctrl + O Open file
Ctrl + S Save file
Ctrl + F6 Move between open workbooks
Ctrl + F4 Close file
F12 Save as
Ctrl + P Display the print menu
Ctrl + A Select whole spreadsheet
Ctrl + Space Select column
Shift + Space Select row
Ctrl + Z Undo last action
Ctrl + Y Redo last action
Equal (=) Start a formula
Alt + F4 Exit Excel 97

Navigation Hotkeys

Tab Move to next cell in row
Shift + Tab Move to previous cell in row
Page Up Up one screen
Page Down Down one screen
Ctrl + Page Down Move to next worksheet
Ctrl + Page Up Move to previous worksheet
Ctrl + Home Go to first cell in data region
Ctrl + End Go to last cell in data region

Formatting Text In Worksheet

Ctrl + B Bold toggle for selection
Ctrl + I Italic toggle for selection
Ctrl + U Underline toggle for selection
Ctrl + 5 Strikethrough for selection
Ctrl + Shift + F Change the font
Ctrl + Shift + P Change the font size
Ctrl + Shift + 7 Apply outline borders
Ctrl + Shift + Underline Remove all borders
Alt + Enter Wrap text in same cell

Formatting Cells

Ctrl + 1 Format cells
Ctrl + Shift + F Select font
Ctrl + Shift + P Select point size
Ctrl + Shift + 4 Format as currency
Ctrl + Shift + # Format as general (to remove any formatting)
Ctrl + Shift + 5 Format as percentage
Ctrl + Shift + 1 Format as number

Editing/Deleting Text

Delete Delete one character to right
Backspace Delete one character to left
F2 Edit active cell
Escape Key Cancel cell entry

Highlighting Cells

Ctrl + A Select entire worksheet
Shift + Spacebar Select entire row
Ctrl + Spacebar Select entire column
Hold Shift + Left Arrow Key |
Hold Shift + Right Arrow Key | Manual
Hold Shift + Up Arrow Key | / Select
Hold Shift + Down Arrow Key |/

Copying and Moving Text

Ctrl + X Cut
Ctrl + C Copy
Ctrl + V Paste

Inserting Text Automatically

Alt + Equals Sign Autosum a range of cells
Ctrl + ; (semicolon) Insert the date
Ctrl + Shift + ; Insert the time
Ctrl + Shift + + (plus) Insert columns/rows
Shift + F11 Insert a new worksheet

Misc

Ctrl + F Find text
Ctrl + H Replace text dialog
F11 Create a chart automatically on new sheet
Shift + F2 Edit a cell comment

Main Jaws Keystrokes In Excel

Ctrl + Shift + V Say Version of Excel
Ctrl + Page Down Move to Next Sheet
Ctrl + Page Up Move to Prior Sheet
Ctrl + G Go to a cell command
Shift + Backspace Collapse Selection To Active Cell
Insert + C Say Active Cell Coordinates
Alt + Equals AutoSum
Equals Sign Formula Mode
Ctrl + ; (semicolon) Insert Date In Current Cell
Ctrl + Shift + ; Insert Time In Current Cell
Alt + 1 Current Column First Cell From Top
Alt + 2 Current Column Second Cell From Top
Alt + 3 Current Column Third Cell From Top
Alt + 4 Current Column Fourth Cell From Top
Ctrl + Left Arrow Data Region Left
Ctrl + Right Arrow Data Region Right
Ctrl + Down Arrow Data Region Down
Ctrl + Up Arrow Data Region Up
Ctrl + Shift + 8 Select Whole Data Region
Ctrl + F2 Say Formula
F7 Spell Check
Alt + Shift + g Report Gridline Status
Insert + Delete Read Row Total
Insert + Enter Read Column Total
Alt + Shift + C Say Column Title
Alt + Shift + R Say Row Title
Alt + Shift + V Say Visible Range Coordinates
Tab Cycle Through Controls in Dialog Box
Shift + Tab Tab Backwards
Ctrl + Shift + ‘ (apostrophe) List Cells With Comments
Alt + Ctrl + 2 Row Second Cell From Left
Alt + Ctrl + 1 Row First Cell From Left
Alt + Ctrl + 3 Row Third Cell From Left
Alt + Ctrl + 4 Row Fourth Cell From Left
Alt + Shift + B Describe Cell Border
Alt + Shift + ‘ (apostrophe) Read Cell Comment
Ctrl + Shift + A Auto Filter
Alt + Shift + H Read Cell Hyperlink
Ctrl + Insert + F4 Close Office Assistant
Alt + Ctrl + Shift + 1 Set Monitor Cell One
Alt + Ctrl + Shift + 2 Set Monitor Cell Two
Alt + Ctrl + Shift + 3 Set Monitor Cell Three
Alt + Ctrl + Shift + 4 Set Monitor Cell Four
Alt + Ctrl + Shift + 5 Set Monitor Cell Five
Alt + Ctrl + Shift + 6 Set Monitor Cell Six
Alt + Ctrl + Shift + 7 Set Monitor Cell Seven
Alt + Ctrl + Shift + 8 Set Monitor Cell Eight
Alt + Ctrl + Shift + 9 Set Monitor Cell Nine
Alt + Ctrl + Shift + 0 Set Monitor Cell 10
Alt + Shift + 1 Read Monitor Cell One
Alt + Shift + 2 Read Monitor Cell Two
Alt + Shift + 3 Read Monitor Cell Three
Alt + Shift + 4 Read Monitor Cell Four
Alt + Shift + 5 Read Monitor Cell Five
Alt + Shift + 6 Read Monitor Cell Six
Alt + Shift + 7 Read Monitor Cell Seven
Alt + Shift + 8 Read Monitor Cell Eight
Alt + Shift + 9 Read Monitor Cell Nine
Alt + Shift + 0 Read Monitor Cell Ten
Ctrl + Shift + D List Visible Cells With Data
Ctrl + Shift + C Lists Data In Current Column
Ctrl + Shift + R List Data In Current Row
Ctrl + Shift + H Select Hyperlink
Ctrl + Shift + S Move To Worksheet Listbox
Ctrl + Shift + M Move To Monitor Cell
Ctrl + Shift + O Select Worksheet Objects
Ctrl + Shift + B List Cells At Page Breaks
Insert + V Options Listbox

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Excel hotkeys and shortcuts

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Excel hotkeys and shortcuts