Gmail is one of the most popular web-based email services available today. It is also one of very few that allow you to use POP (Post Office Protocol) mail, the official (Inter)network protocol for email. Using a web-based email address allows you to protect your privacy, as well as take advantage of features in web-based email that are rare or non-existent in other email servers.

In order to set up your gmail account for use with Outlook 2007, simply follow the steps below. The first part explains how to use automatic configuration, and the second part goes on the explain manual configuration for situations where the automatic doesn’t work.

1. Set up Gmail for POP mail.
    A. Go to your Gmail account settings
    B. Slect the Forwarding and POP tab.
    C. Click on the option to enable POP.
2. Load Outlook 2007.
3. Click Tools >> Account Settings.
4. Select the E-mail tab.
5. Click New.
6. Enter your Gmail account information.
    A. Be sure that you do NOT check Manually Configure Server.
7. Click Next.
8. Click Finish.
9. Everything should work perfectly.

If there is a problem, and your automatic configuration doesn’t work, Go back through the steps and check the Manually Configure Server option at STEP 6 above. Fill in the following details:

1. Email Address: Your full gmail address.
2. Incoming Mail Server: pop.gmail.com.
3. Outgoing Mail Server: smtp.gmail.com.
4. User Name: Your full gmail email address.
5. Click More Settings.
6 Check the box on the Outgoing Server tab for “My outgoing server requires authentication.”
7. Select the Advanced tab.
8. Check the box labeled “This server requires an encrypted connection”,
9. Make sure the fields match these values:
    A. Incoming Server: 995
    B. Check the box for “This server requires an encrypted connection”
    C. Outgoing Server (SMTP): 587
    D. Change the type of encrypted connection to Auto, or use TLS if you have problems.

This should solve your problem. Now you can access your gmail, a web based email account, from Outlook 2007, which means you’ll have a lot more control over how your mail is handled, not to mention such features as being able to manage your mail offline.

Article written by MyComputerAid.com