Adding a signature in Outlook

Written by on Thursday, June 19, 2008 12:49 - 0 Comments

Outlook 2003/2007: How To Add A Signature

One of the easiest, fastest ways to personalize your outgoing email is to add a signature at the bottom.  This signature can literally be any information you want it to be, from information on how to contact you (as shown below), to details a sale your company is having.

1. Start Outlook.
2. Click Tools >> Options
3. In Outlook 2003, click the “Mail Format” tab. Outlook 2007, go to step 4.
4. Select the “Signatures” tab.
5. Click “New”
6. In the text box, enter your desired signature.
    A. Your Name
    B. Address (optional)
    C. Phone Number
    D. Email Address
        a. prefix email address with “mailto:” (
    E. Your website, if desired
        a. prefix url with “http://” (
7. Click “Apply”

That’s all there is to it.  Now your signature will be appended to all email sent from Outlook.  Not only that, but the “mailto:” creates a clickable link for people to send you email, and the “http://” on the website address makes it clickable as well. ')}

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