Howto auto archive in outlook

Written by on Tuesday, June 17, 2008 19:52 - 0 Comments

Outlook: How To Auto-Archive In 2003/2007

Outlook has a built-in automatic archiving feature that can save you a great deal of time, as well as potentially avoiding problems somewhere down the road.  It will only take you a couple of minutes to set this feature up and have it going, by following the steps outlined below.  These steps are generalized, but you are free to customize the setup as you choose.

1. Start Outlook.
2. Click File > New > Outlook Data File.
3. Then choose the type of storage (Office Outlook Personal Folders File).
4. Open “My Documents”, and create a folder. For this instance, I’ll use one called “Outlook”.
5. Click on Outlook, to get it back on top.
6. Click Tools >> Options >> Other >> AutoArchive.
    A. Set archive folder to the one we just created (My Documents>Outlook).
    B. Set the other options, as needed.
    C. Apply this setting throughout your mailbox.  (Optional)
7. Switch to the “Mail Folders” pane.
8. Set folders you do NOT want archived.
    A. Click Properties >> AutoArchive
    B. Click the “Do not archive items in this folder”
    C. Adjust the other settings to your tastes.

That’s it!  AutoArchive is now in effect.

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